This remote voting form (“Voting Ballot”) shall only be filled out if the shareholder of Ecorodovias Infraestrutura e Logística S.A. (“Shareholder” and “Company”) decides to exercise the right to vote by remote voting, pursuant to Brazilian Securities and Exchange Commission (“CVM”) Instruction No. 481, dated as of December 17, 2009 (“ICVM 481”), at the Annual General Shareholders Meeting to be held, in a partially digital form, on April 28, 2021, at 2:30 p.m., at the Companys
headquarters located in the City of São Paulo, State of São Paulo at Rua Gomes de Carvalho, n° 1.510, conjuntos 31/32 (“AGM”).
In order for this Voting Ballot to be deemed valid and for the votes cast herein be computed in the AGM quorum, it is crucial that:
(i) all sections are duly and manually filled in, with legible handwriting, including the full name (or corporate name, if a legal entity) of the Company’s shareholder and the CPF or CNPJ number, as well as an email for any contacts;
(ii) all pages are initialed by the Shareholders (or by their legal representative, as the case may be); and
(iii) the Shareholder or it(s) legal representative(s), as the case may be, pursuant to the applicable laws, signs at the end of the Ballot.
The Company will require authentication of the signatures on the Voting Ballots executed in Brazil and the sworn translation, notarization and apostille of those signed outside the country, as provided by law.
The Company clarifies that all relevant documents and information related to the points included in the AGM agenda and related to the participation in the AGM are available to the shareholders at the Company’s headquarters and on the Company’s website (www.ecorodovias.com.br/ri), as well as at the CVMs website (www.cvm.gov.br) and at B3 S.A. – Brasil, Bolsa, Balcão (www.b3.com.br), pursuant Brazilian Law No 6,404, of December 15, 1976, as amended (“Brazilian Corporation Law”), and CVM Rule 481.
The shareholders that choose to participate in the AGM by the Voting Ballot may:
(a) send their vote instructions to their respective custodians or to the registrar of the shares issued by the Company, depending on whether their shares are or not deposited at a central depositary; or
(b) fill in and send the Voting Ballot directly to the Company, as provided below.
1. Transmission of the filling instructions of the distance voting ballot to the custodians or to the registrar of the shares
If the Shareholders choose to send the filling instructions to the custodians or to the registrar of the shares, he/she or it should observe the rules established by them. To this end, Shareholders should contact their custodian agent or the registrar of the shares, depending on whether their shares included or not deposited in the central deposit, and verify the procedures applied by them to issue voting instructions via Voting Ballot, as well as the documents and information required.
2. Submission of the distance voting ballot directly to the Company
If the Shareholder chooses to send the voting instructions directly to the Company, he/she or it should send original version of the Voting Ballot duly completed, initialed on all pages and signed to the e-mail email@example.com, including the documents listed below, requiring sworn translation, notarization, consularization and / or apostille (as applicable):
(i) updated certificate issued by the custodians or to the registrar of the shares in the last 3 days prior to the submission of the distance voting ballot directly to the Company; and
(ii) the certified copies of the following identity documents:
(a) individuals: identification document with photo (Identity Card, Foreign National Registration, Drivers license, passport or professional identification card officially accepted) of the shareholder or his/her/its legal representative, when represented by an attorney-in-fact, and certified copy of the document evidencing the signatory’s powers;
(b) legal entities: identification document with photo (Identity Card, Foreign National Registration, Drivers license, passport or professional identification card officially accepted) of the legal representative(s), and certified copy of the last restated bylaws or articles of association and of the corporate documents evidencing the legal representation; and
(c) investment funds: identification document with photo (Identity Card, Foreign National Registration, Drivers license, passport or professional identification card officially accepted) of the legal representative(s), and certified copy of the last restated fund’s bylaws and of the bylaws or articles of association of its administrator or manager, as the case may be, in addition to the corporate documents evidencing the legal representation.
The Company clarifies that, exceptionally for this AGM, the Company will dispense the need to send the hard and certified copies of the Shareholders representation documents to the Companys’ office, being enough the sending of scanned copies of the original documents or of the authenticated copies of such documents to the email indicated above, containing the signature of the grantor in the power of attorney to represent the Shareholder, the notarization, the consularization, the apostille and the sworn translation of all the documents documents evidencing
the Shareholder’s legal representation.
The Voting Ballot and the supporting documents shall be sent to the Company in up to 7 days prior to the date of the AGM, that is, until April 21, 2021 (inclusive). Any Voting Ballot received by the Company after this date will not be considered.
Pursuant to Article 21-U of ICVM 481, the Company will inform the Shareholder, within 3 (three) days of receipt of the distance voting ballot, if the documents received are satisfactory for the votes to be considered valid, or, if necessary, the procedures and deadlines for any rectification or resubmission of the Voting Ballot, being certain that any rectification or resubmission must be made up to 7 (seven) days before the date of the Meeting, that is, until April 21, 2021 (inclusive).
Pursuant to Article 21-F, paragraph 2 of the CVM Rule 481, the Company informs that it does not provide electronic system to receive the Voting Ballot and remote participation in the AGM. For further information and instructions, please refer to the Managements Manual.
3. General Information
If conflicting voting instructions are identified and the Shareholder does not resolve the conflict in a timely manner, the voting instruction for the matter deemed to be conflicting will be disregarded.
If the Shareholder sends more than one distance voting ballot, in order to avoid that his voting instruction may be considered conflicting, it is recommended that he/she or it forward the eventual new instruction to the same service provider previously used.
If the Shareholder, after transmitting the voting instruction or sending the Voting Ballot, chooses to participate in the Meeting (in person or by proxy), the remote voting instruction may be disregarded, as requested.
Address: Rua Gomes de Carvalho, 1.510, Conjuntos 31/32, Vila Olímpia
Attn: Investors Relations Department
04547-005, São Paulo/SP – Brasil
Phone number: (11) 3787-2667
Itaú Corretora de Valores S.A.
Address: Avenida Brigadeiro Faria Lima, n° 3.500, 3° andar
04538-132, São Paulo/SP – Brasil
Phone number: 3003-9285 (capitals and metropolitan regions)
Adriana G. de Souza Veiga
0800 7209285 (other locations)
The working hours are on weekdays from 9 a.m. to 6 p.m..
To access the proxy card, click here.